Sub-processors and GDPR: an intro

The General Data Protection Regulation (GDPR) is one of the strictest data privacy laws in the world, designed to give individuals more control over their personal data. If your business handles data from EU citizens, complying with GDPR isn't optional. But what exactly does it require you to do with your data and sub-processors?

First and foremost, GDPR requires transparency. You need to know what data you're collecting, why you're collecting it, and who you're sharing it with. This includes maintaining a clear record of all your sub-processors and the specific tasks they handle. Any third party processing personal data on your behalf must meet the same strict GDPR standards.

Next, you need to establish robust agreements with your sub-processors. A Data Processing Agreement (DPA) is mandatory under GDPR and outlines the responsibilities and obligations of both parties. It ensures that sub-processors process data only as instructed and implement adequate security measures.

GDPR also emphasises accountability. As the data controller, you're ultimately responsible for the actions of your sub-processors. Regular audits, due diligence, and ongoing monitoring of their compliance are essential to avoid liability for breaches or non-compliance.

Data security is another critical pillar of GDPR. Both you and your sub-processors must adopt measures to protect personal data, such as encryption, access controls, and regular vulnerability assessments. If a breach does occur, GDPR requires you to report it within 72 hours.

Finally, respecting individual rights is non-negotiable. Whether it's a data subject access request, a correction, or a deletion, you and your sub-processors must respond promptly and efficiently.

At Xtrata, we help you simplify GDPR compliance by centralising oversight of your data and sub-processors.